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  • Google DocsBusiness profile: Northwind CoffeeExample output

    Business profile: Northwind Coffee


    The business

    • Business name: Northwind Coffee
    • What you sell, with prices or price ranges: Small batch coffee, roasted every Tuesday in our cafe on Harbour Street. Beans by the bag to take home or have delivered:
      • House filter roast, 250 g, $16
      • Single origin of the month, 250 g, $19
      • Espresso blend, 250 g, $15
      • Decaf, 250 g, $17
      • Holiday blend, 250 g, $18. First roast ships 1 December.
      • Delivery: $5, free over $40. Ships every Wednesday after Tuesday's roast.
      • Drinks in our two cafes: filter coffee $4, flat white $5, our most expensive drink is $6.50.
    • Who you sell to: Mostly locals who come into our two cafes in town (Harbour Street and the Old Mill), plus people who found us through our YouTube pour-over videos and order beans online. They care about fresh coffee that is easy to get right at home, knowing where it comes from, and not being talked down to.
    • The problem you solve for them, in their words: "Coffee at home never tastes like it does in the cafe."
    • Why they pick you over the alternatives: Small batch, roasted every Tuesday in our own cafe. We started in 2019 with one cafe and a secondhand roaster in the back room, and now roast about 60 kilos a week. We buy from three farms we have worked with for years, and we print the farm and roast date on every bag. We think good coffee at home should be simple: fresh beans, a scale, and a bit of patience. We would rather you buy one bag you love than five you forget about.
    • Where you sell: Two cafes in town (Harbour Street and the Old Mill), and the online shop at northwind.example.com/beans, with delivery.

    How you sound

    • Three words for your tone of voice: warm, plain, unfussy
    • Things you always do when you write: Short, plain sentences. Specific numbers and details (15 g of coffee, a 30 second bloom, bags go out Wednesday). Answer the question straight away, then say why ("Simple: ..."). Give practical fixes ("Sour? Grind finer. Bitter? Grind coarser."). Write words out in full rather than using contractions (you will, that is, we would rather). Explain things without talking down to anyone.
    • Things you never do: Discounts. We never do discounts, we would rather add something extra. Emojis: we don't use emojis much. Never promise next-day delivery.
    • Words and phrases you use a lot: roast day, roast date, small batch, fresh beans, simple, the farm, bags go out Wednesday
    • Words and phrases you never use: artisanal, curated, elevate, premium, and coffee snob words like mouthfeel

    Where you post

    • Platforms, and how often on each: Instagram, three times a week. YouTube, once a week (pour-over videos).
    • Your content pillars:
      1. Roast day: what we are roasting this week and when bags go out
      2. Why we do things the way we do (roast dates instead of best before dates)
      3. Brewing at home: recipes and fixes, like our pour-over recipe
      4. The farms we buy from

    Three sample posts

    1. Tuesday is roast day. If you are walking past Harbour Street before 10, you will smell it. This week: the house filter and a new single origin from the farm we visit every spring. Bags go out Wednesday.
    2. A customer asked why we put the roast date on the bag and not a best before date. Simple: a best before date can be a year away and tells you nothing. Most beans taste best between one and five weeks after roasting. So we tell you when we roasted it.
    3. Our pour-over recipe, the one we use behind the counter: 15 g of coffee, 250 g of water just off the boil, a 30 second bloom, three slow pours. Sour? Grind finer. Bitter? Grind coarser. That is the whole secret.

    Standard links

    • Website: northwind.example.com
    • Shop or booking page: northwind.example.com/beans
    • Other links you share often: Videos at northwind.example.com/videos. Free brew guide at northwind.example.com/guide.

    Right now

    • What you are focused on this month: Getting people to order the holiday blend early. The first roast ships 1 December.
    • Anything AI should avoid mentioning: The Old Mill cafe's opening hours (they change in winter). Never promise next-day delivery.
    Made with Claude Code · Template

    Google Docs · Document

    The filled-in profile. Filled in by AI from a made-up roaster's material, then nine answers. It flagged that a 1 December ship date clashes with Wednesday shipping.

  • InstagramWithout the profileExample output
    northwindcoffee

    northwindcoffee Something special is brewing. ☕✨ Our new holiday blend arrives this December, with notes of [dark chocolate, cinnamon and a hint of orange peel]. We roasted it for slow mornings, long dinners and everything in between. It's only here for the season, so mark your calendar. 🗓️ Available [date] [in store / online]. Tell us below: what's the one holiday tradition you never skip? 👇 #HolidayBlend #SeasonalCoffee #[YourBrand] #CoffeeLovers #ShopSmall #HolidaySeason

    Made with Claude Code · Template

    Instagram · Social post

    Without the profile. A new chat and the same request with no profile. The first of three options the AI gave, unedited, placeholders and all.

  • InstagramWith the profileExample output
    northwindcoffee

    northwindcoffee New this year: the Northwind holiday blend. The first roast ships 1 December. Small batch and roasted in our Harbour Street cafe, like all our beans, with the roast date printed on every bag. Order now and your bag goes out with that first roast. 250 g, $18. Why order early? Simple: most beans taste best between one and five weeks after roasting. A bag from the first roast will be at its best right through the holidays. northwind.example.com/beans, link in bio. Delivery is $5, or free over $40.

    Made with Claude Code · Template

    Instagram · Social post

    With the profile. A new chat with the profile pasted first. The real price, date, link and tone came from the profile.

Works with

  • Claude
  • ChatGPT
  • Gemini
  • +4 more

Not affiliated with or endorsed by the companies shown.

Teach AI your business in 15 minutes

Fill in one page about your business once, paste it into any chat and stop getting generic answers.

Version 1.0Updated 12 Oct 2026

Needs access to
None
Permissions
None
Time to result (our estimate)
15 minutes to set up, 1 minute a run

Example

Example session

  1. You

    Pasted the template, our home and about pages, the price list, three posts and some notes, with the fill-in prompt.

    • business-profile.md
  2. Your AI

    Here is the profile filled in from what you pasted. I kept your wording wherever I could. The [ask] lines are the gaps, and I'll go through them with you one at a time below.

  3. You

    Easier if I answer all nine at once.

  4. Your AI

    All nine at once works. Here is your completed profile in one block.

  5. A new chat, without the profile
  6. You

    Write an Instagram caption announcing our new holiday blend, out in December.

  7. Your AI

    Here's a caption ready to post, plus two alternates in different tones. I've assumed it's a coffee blend, but it's easy to swap for tea.

  8. A new chat, with the profile pasted first
  9. You

    Write an Instagram caption announcing our new holiday blend, out in December.

  10. Your AI

    Your profile does not say which farms it comes from or how it tastes, so I left that out rather than guess.

What comes out
InstagramWith the profileExample output
northwindcoffee

northwindcoffee New this year: the Northwind holiday blend. The first roast ships 1 December. Small batch and roasted in our Harbour Street cafe, like all our beans, with the roast date printed on every bag. Order now and your bag goes out with that first roast. 250 g, $18. Why order early? Simple: most beans taste best between one and five weeks after roasting. A bag from the first roast will be at its best right through the holidays. northwind.example.com/beans, link in bio. Delivery is $5, or free over $40.

Made with Claude Code · Template

Fit

About this item

Every generic AI answer starts with the AI guessing who you are. This one-page profile answers that once: what you sell and for how much, who buys it, how you sound and three posts that prove it.

Fill it in by hand in about fifteen minutes, or paste your website and a few posts and let your AI fill it in, asking you only about what is missing. The example shows one request for Northwind Coffee, a made-up roaster, answered without the profile and then with it.

What you get

  • A one-page profile of your business, offers, customers and voice
  • A prompt that fills it in from your website and posts, asking only what is missing
  • Steps to keep it in Claude, ChatGPT or Gemini so every chat reads it

Good fit

  • Anyone whose AI drafts sound like they could be from any business
  • Every other item in the library that writes for your business

Not for

  • Large brands with a full brand book already in use

Who it is for

How to use

How to use it

In Claude

  1. Download the template.

  2. Start a new chat in Claude, upload it and ask it to fill it in with you.

Same steps in

  • ChatGPT
  • Gemini
  1. Download the template.

  2. Start a new chat in your AI tool, upload it and ask it to fill it in with you.

Same steps in

  • Google Docs
  • Google Sheets
  • Notion
  • Excel
  1. Download the template, or use the copy link.

  2. Open it in your app and fill it in.

Trust

What's inside

  • business-profile.md2.5 KB
First lines of business-profile.md
# Business profile

The one page every AI chat should read before it writes anything for your business. Fill it in once,
keep it somewhere you can copy it from, and paste it at the top of any chat. Short answers are fine.
Leave out anything that does not apply.

## The business

- Business name:
- What you sell, with prices or price ranges:
- Who you sell to, as specifically as you can (who they are, where, what they care about):
- The problem you solve for them, in their words:

Permissions required

None

Requirements

You bring

  • Your website's home and about pages, or a few sentences about the business
  • Your prices
  • Three posts or emails that sound like you

Tested on

VerifiedTested in the last 90 days
  • Claude Code · Claude Opus 5.512 Oct 2026 · Filled in with AI from pasted material, then the same request run with and without it.

Known limitations

  • It is only as good as what you put in. Three real sample posts do more than any description of your tone.
  • AI tools do not remember it between chats unless you put it in a Project or custom instructions.

More

Used in these systems

Questions

Why does this make such a difference?
AI fills every gap in your request with the most average guess. The profile closes those gaps with your prices, your customers and your own words. The example shows the same request with and without it.
Where should I keep it?
In a Claude Project's instructions, a ChatGPT Project or custom instructions, or a Gemini Gem. Then every chat there reads it without pasting.
Do members get anything more?
Members save the same details once in their account, and our prompts fill themselves in from it. The template gives everyone the same result by copy and paste.